Terms and Conditions
Terms and Conditions
In consideration of the total sum timely paid by exhibitor to NH Home Builders Association (NHHBA ) as shown on Exhibitor Agreement, but subject to the terms hereof, exhibitor shall be allowed to display its products or services at the NH State Home Show to be conducted March 4 - 5, 2023 at the Doubletree Hotel, Manchester, NH. Exhibitor acknowledges and agrees that although NHHBA will use its reasonable efforts to comply with exhibitor’s preference, NHHBA retains the right to assign booths at its sole discretion in the best interests of the NH State Home Show.
INSTALLATION OF EXHIBITS: The installation of standard exhibits begin Friday, March 3, 2023 7:30 AM – 7:00 PM. Show hours: Saturday 10am-6pm and Sunday 10am-4pm.
EXPO CENTER ONLY: LARGER EXHIBITORS MAY REQUEST A SPECIAL MOVE IN TIME for Thursday, March 2nd. This is by appointment only. Contact Show Management at (603) 226-6538 to schedule time. Exhibitors arriving at a non-scheduled set up time will have to wait until exhibitors scheduled for set up are complete. Due to weight restrictions, FORKLIFTS ARE NOT PERMITTED IN THE BUILDING. Pallet jacks and scissor lifts will be allowed in accordance with weight limits (including weight of materials transported on lift). Use of hotel lifts and ladders are not permitted.
RESTRISTRICTIONS / CEILING HEIGHTS / WEIGHT LIMITS:
Expo Center: Weight Restriction: 125 lbs. per sq. ft. 14’ ceiling with 10’ clearance (concrete floor)
Armory: Weight Restriction: 50 lbs. per sq. ft. 14’ – 20’ ceiling with 10’ clearance (hardwood floor). Carpeting is not allowed. Foam interlocking squares are permitted. Any items to be hung in the Armory room, including audio visual/lighting, must comply with weight limits and be approved in advance by hotel.
Ballroom: No Weight Restriction. (carpet floor) No landscaping or water exhibitors are permitted.
DECORATIONS: The hotel does not permit the affixing with nails, staples, duct tape or any other materials, of anything to the walls, floors, light fixtures, or ceiling of any room. Poster and flip chart paper may be affixed with poster putty only. The hotel does NOT permit the use of confetti, smoke/fog machines or helium balloons. Tents are prohibited without explicit permission from the NHHBA.
RENTAL SPACE OCCUPATION & CARE: All exhibits must be ready for display 1 hour prior to show opening each day. Exhibits must remain intact on closing day. No exhibits can be broken down before 4:00 pm on Sunday, March 5, 2023 without written permission of NHHBA. Exhibitor is required at all times to cooperate with NHHBA by maintaining its exhibit throughout the exhibition in perfect condition. In the event that exhibitor should breakdown its exhibit prior to 4:00 pm on Sunday, without written permission, exhibitor shall not be allowed to participate in the following year’s home show. It is the responsibility of the exhibitor to ensure that their exhibit area is appropriately staffed at all times when the show is open to the public. In the event that the booth is found to be unattended for an extended period during show hours, the exhibitor will be deemed in breach of this agreement, the contents of their space placed in storage, and the space re-let. If such breach occurs, the exhibitor will forfeit all rental payments and hereby grants the owner a security interest in all its property and the owner may seize such property of exhibitor and hold it until any unpaid rental and other charges are fully settled together with accrued storage charges, moving costs, attorney fees, collection fees, court costs and any other fees.
SOUND CONTROL: Microphones, loud speakers, or public address systems used to attract the attention of people passing in front of your booth will NOT be permitted. Radios, computers, TV sets, or the operation of any machinery or equipment which is of sufficient volume as to be annoying to neighboring exhibitors will not be permitted.
DISTRIBUTION OF LITERATURE & SOUVENIRS may be distributed by exhibitor from its own space only. Any souvenir or advertising that is of an objectionable or undignified character will not be permitted. Souvenirs should not be of the noise making variety. All such advertising and souvenirs are subject to the approval of NHHBA.
SUBLETTING OF BOOTH(S): Exhibitor shall not assign/sublet space, or any part thereof, without the written and duly signed consent of NHHBA.
REMOVAL OF EXHIBITS: All vendors must be completely broken down with exhibits removed from the hotel by 8:00 pm, Sunday, March 5, 2023. If vendor items are left in the exhibit areas, group will be charged an additional $2,600 per space where items were left behind until Monday, March 6, 2023. Exhibits shall not be removed from the building at any time after installation until final closing of the show, unless permission in writing is obtained from NHHBA.
CANCELLATION AND TERMINATION: If show is canceled by government shutdown due to Pandemic, a FULL refund will be issue to exhibitor. If agreement is canceled by exhibitor for any reason, or by owner (known as NH Home Builders Association) because of exhibitor’s default, violation of this agreement or otherwise, monies paid to owner (NHHBA) by exhibitor shall be dispersed as follows: If cancellation occurs prior to January 31, 2023 exhibitor shall be entitled to a refund of monies paid to date, minus $250.00 administration fee. If cancellation occurs February 1, 2023 or after, owner shall NOT be entitled to full rental fees. The retained rental shall be partial damages for the direct and indirect costs incurred by owner for organizing, setting up and providing space for exhibitor, and for losses and additional expenses caused by exhibitor’s withdrawal or removal, including the subletting of space. All cancellations must be in writing. There will be a $50.00 charge for any check returned by bank.
LIABILITY: Exhibitor specifically releases NHHBA, its members, employees, and agents from any and all liabilities for damages to property or injury to person(s) arising out of or which is alleged to arise out of exhibitor’s participation in the NH State Home Show, and further specifically agrees to indemnify, defend and keep harmless NHHBA, its members, employees, and agents to comply with the terms of this exhibitor’s agreement.
CERTIFICATE OF LIABILITY INSURANCE: Exhibitor shall secure and maintain during the NH State Home Show, commercial liability insurance against claims for personal injury, death or property damage occurring upon, in, or about the premises of the NH State Home Show. Said insurance to have a limit of not less than five hundred thousand ($500,000) each occurrence in respect to injury, death, or property damage, and to the limit of not less than one million dollars ($1,000,000) aggregate. Said insurance shall also provide coverage with respect to exhibitor’s obligation hereunder relative to indemnification. Certificate of liability insurance must be filed with NHHBA no later than February 15, 2023.
FORCE MAJEURE. Neither Party shall be liable to the other for any failure to perform or delay in performance hereunder as a direct result of the following: acts of God, riots, war, terrorist act, epidemic, pandemic (including Covid-19 cancellations), quarantine, civil commotion, natural and weather catastrophes, governmental acts or omissions, national strikes, fire, or explosion.For the avoidance of doubt, Force Majeure shall not include (a) financial distress nor the inability of either Party to make a profit or avoid a financial loss, (b) changes in market prices or conditions, (c) inconvenience; or (d) a party's financial inability to perform its obligations hereunder.